Meet Approval Process

SWIMMING NSW AREA/CLUB MEET APPROVAL PROCESS

August 2015

The following process, including the associated chart, make up the Approvals Policy for all meets held by SMNW clubs.

 

ORDER                   

RESPONSIBILY

DESCRIPTION

1

AREA

Contact Swimming NSW at results@nsw.swimming.org.au for a copy of the upcoming season meet calendar including Swimming NSW and Swimming Australia meets. Click HERE to view an example calendar.

2

AREA

Add at least the following dates to the calendar:

-          Area Championships

-          Speedo Sprints

-          Area run meets

-          Area Development activities.

3

AREA

Call for nominations* from Clubs, consideration to be given to the following:

-          Meet Type (Qualifying/Development)

-          Facility (Long Course/Short Course)

-          Program of events offered

-          Availability of currently accredited Technical Officials

-          Timing system to be utilised

-          Ability to run a successful meet

Clubs are required to upload meets onto ClubLANE and obtain a meet code for each meet. The meet code must accompany all meet nominations.

*Click HERE to view a copy of the Meet Application form

4

AREA

The AREA Competitions committee will review the Club Meet applications considering the following:

-          Compliance with the SNSW Competition Strategy

-          Meet Type (Qualifying/Development)

-          Facility (Long Course/Short Course)

-          Program of events offered

-          Availability of currently accredited Technical Officials

-          Timing system to be utilised

-          Ability to run a successful meet

5

AREA

The Area Competitions committee are to develop the Area Meet calendar for referral to Area Executive Committee for their consideration/approval.

6

AREA

Circulate Meet Calendar following approval by the Area Executive Committee. Area representative forwards the Area Meet List to Swimming NSW.

 

Please Note: If the Area approves meets on an ad hoc basis, the Area representative is required to send Swimming NSW an updated Area Meet List with each additional approval.

 

Please Note: SMNW does not and will not accept any meets on an ad hoc basis.

7

CLUB

Hold Club Meet. Click HERE to view available meet resources.

8

CLUB

Upload the results to the APT National Results Database (NRD) through ClubLANE within 7 days of the meet being run. The 7 day period commences from 12am on  the day following the conclusion of the meet.

Click HERE to view the step by step guide.

 

Please Note: SMNW requires the results to be uploaded onto NRD within 4 days of the meet being run. See chart at the bottom of this page for definition of the four day period for uploading the results onto NRD.

9

CLUB

Send an email to the Area within 7 days of the meet being run with the following information:

-          The MEET CODE – the meet cannot be approved without this number

-          The names of BOTH the currently qualified Referee and Starter that officiated at     the meet

-          Attach BOTH a Meet Manager (MM) Backup file and a Team Manager (TM) Results file with your email

 

Please Note: SMNW requires the email and associated information and files to be sent to the Area within 4 days. See chart at the bottom of this page for definition of the four day period for sending the results to SMNW.

10

AREA

Area representative checks that the information provided by the club is correct:

-          Meet has Area Approval

-          MEET CODE is provided

-          Names of the currently accredited Referee and Starter are listed

-          TM and MM files are included

11

AREA

Area representative forwards email to Swimming NSW at admin@nsw.swimming.org.au within 7 days of the meet being held.

12

SNSW

Swimming NSW will forward the following process once the results are received:

-          Meet is included in the Area Meet List (Meet has Area approval)

-          Check the MEET CODE is listed

-          Check the Referee and Starter named are currently accredited

-          Check TM and MM files are included

-          All of the above has been received within 7 days of the meet being run

-          Approve results in the APT NRD

  

Five Day Period for Uploading/Sending Results

Day Meet Conducted On

Results must be uploaded/received by midnight on the following

Sunday Thursday
Monday Friday
Tuesday Saturday
Wednesday Sunday
Thursday Monday
Friday Tuesday
Saturday Wednesday

                                                                                                                                                                                 


                                                         

PLEASE NOTE:

Steps 1 – 5 are guidelines only for Area and Clubs and may be adjusted and amended to suit individual Area’s needs and requirements.

 

Steps 6 – 12 form the Swimming NSW Meet Approval Process component that MUST be followed for final approval to be granted so that times can be used as qualifying times for State and National meets.

                

PARTNERS

Auburn
Bluefins
Riverstone Dolphins RSL Youth
SOPAC
Hornsby
Ryde Carlile
Windsor
The Hills
Swimwest
Parramatta City
Macquarie Uni
Galston
Castle Hill RSL Dolphins
Barker
Drummoyne